Multi-Location Inventory Tracking
Gain complete visibility and control over your inventory across multiple warehouses, stores, and fulfillment centers in real-time.
Multi-Location Tracking
| Location | Items | Status |
|---|---|---|
| Main Warehouse | 12,402 | Optimal |
| Retail Store (Aarhus) | 850 | Low Stock |
| Logistics Partner | 3,000 | Optimal |
What is Multi-Location Inventory Tracking?
Multi-location inventory tracking is a powerful feature that allows you to manage and monitor stock levels across multiple physical locations from a single, centralized platform. Whether you have multiple warehouses, retail stores, distribution centers, or third-party logistics (3PL) providers, this feature gives you complete visibility into your inventory wherever it's stored.
Instead of managing separate inventory systems for each location or relying on spreadsheets, multi-location tracking consolidates all your inventory data in one place. You can see real-time stock levels for each location, transfer inventory between locations, and ensure that your products are always available where your customers need them.
Key Benefits
- Centralized inventory visibility
- Real-time stock level updates
- Optimize stock distribution
- Reduce stockouts and overstock
- Better decision-making with accurate data
Perfect For
- Multi-warehouse operations
- Retail chains with multiple stores
- Omnichannel businesses
- Distributors and wholesalers
- Businesses using 3PL providers
How to Use Multi-Location Tracking
Set Up Your Locations
Start by defining all your inventory locations in Indexed PIM. Each location can represent a warehouse, store, distribution center, or any storage facility. Give each location a clear name, address, and optional reference code for easy identification.
Example: Warehouse A - Main Distribution Center (New York), Store 01 - Downtown Retail (Chicago), 3PL - External Fulfillment (Los Angeles)
Assign Inventory to Locations
For each product in your catalog, specify the quantity available at each location. You can set different stock levels per location, allowing you to optimize inventory distribution based on demand, shipping costs, and customer proximity.
Example: Product SKU-123 → Warehouse A: 500 units, Store 01: 25 units, 3PL: 200 units
Monitor and Manage Stock Levels
View real-time stock levels across all locations from a unified dashboard. Track which locations are running low, identify excess stock, and make informed decisions about inventory transfers or replenishment.
Tip: Set up low stock alerts for each location to receive notifications when inventory needs replenishment.
Transfer Between Locations
Easily transfer inventory between locations when needed. Record stock movements to maintain accurate records and ensure your inventory data always reflects reality. All transfers are automatically logged for audit purposes.
Example: Transfer 50 units of SKU-123 from Warehouse A to Store 01 to meet increased retail demand.
How It Works in Indexed PIM
Indexed PIM's multi-location inventory tracking is designed to integrate seamlessly with your entire business ecosystem. Here's how it works behind the scenes to keep your inventory accurate and synchronized:
Real-Time Synchronization
When a sale occurs on any connected channel (WooCommerce, Shopify, etc.), Indexed PIM automatically updates the inventory for the appropriate location. The system immediately syncs the new stock levels back to all connected platforms, preventing overselling across channels.
Bi-Directional ERP Integration
If you use an ERP system like Business Central or e-conomic, inventory data flows both ways. Stock adjustments made in your ERP are reflected in Indexed PIM and pushed to your sales channels. Conversely, sales from e-commerce platforms update your ERP inventory in real-time.
Complete Audit Trail
Every inventory change is automatically logged with a timestamp, user information, and reason. Track stock movements, transfers, adjustments, sales, and returns with complete transparency. This audit trail is essential for compliance, accounting, and identifying discrepancies.
Smart Location Selection
Configure rules for which location should fulfill orders based on customer location, shipping zones, stock availability, and custom priorities. Indexed PIM can automatically select the optimal fulfillment location to minimize shipping costs and delivery times.
API & Webhook Support
Access inventory data programmatically through our REST API. Set up webhooks to receive real-time notifications when inventory levels change at any location. Perfect for custom integrations and third-party systems.
Explore API Documentation →Ready to Optimize Your Multi-Location Inventory?
Join hundreds of businesses managing inventory across multiple locations with Indexed PIM. Start your free trial today and experience the power of centralized inventory management.